Our Hosted VoIP Business Phone System Cost

Make sure any quote you get includes all taxes and fees. Many VoIP providers add on excessive taxes that are not even regulated by state or federal government! Further, we customize each install and those services are not subject to Virginia tax. Get a bottom line quote!

The state of Virginia, our core market, is used as an example.

Turnkey Business Phone System Components

ItemMonthly Cost Added TaxesTax basis
Support fee per account$650No tax on services.
Router and switch rental per site$15.06VA sales tax
Voice Service to VoIP endpoint: Unlimited local & USA LD. Includes cell phone as shared extension. (the $8 item below)$18.05VA Communications Tax
Voice Service to cell phone: Calls forward to personal cell phone or landline.$8.05VA Communications Tax
Voice service to mailbox : Calls forward to a mailbox. (No endpoint fee)$5.06VA sales tax
Endpoint rental fee: Yealink Desk Phone equipment fee$5.06VA sales tax
Endpoint rental fee: Software fee of Android or Apple soft phone$50It's actually a license fee and not subject to sales tax
Universal service fund (USF) per $18 VoIP endpoint feena$1Funds rural America phone service. See fcc.gov
911 per site$.750VA 911 Tax

Utility Options

ItemMonthly CostTax RateTax Basis
FAX INBOUND-Basic Fax to email as PDF per fax number$10.05VA Communications Tax
FAX OUTBOUND-Fax printer driver per office site$10.05VA Communications Tax
Line replacement for your paper fax machine or alarm or Postage$29.95.05VA Communications Tax
800 number$25.05VA Communications Tax
Extra telephone numbers for; extension direct dial, marketing tracking or for another city/state office. Single/ block of 20 / block of 100$1 / $20 / $100.05VA Communications Tax
4G backup Internet by Verizon Wireless. Matches Verizon rates for flat rate service. $55.06VA Sales Tax
Added conference channels beyond your number of phones$1.06VA Communications Tax
IP Trunk for premise PBX, (minimum 6, discount after 11)$33.25.05VA Communications Tax

Hardware Options

ItemMonthly CostTax RateTax Basis
Long Range Cordless Phone10.06VA Sales Tax
Bluetooth wireless headset w/ 35 foot range. https://www.plantronics.com/us/en/product/voyager-legend-uc. 7.06VA Sales Tax
Long range wireless headset w/ 150' range10.06VA Sales Tax
Wired headset with 3.5mm plug1.50.06VA Sales Tax
Wired headset with EHS adapter3.06VA Sales Tax
Wired IP conference Phone20.06VA Sales Tax
Audio paging horn33.06VA Sales Tax

Feature Options

ItemMonthly CostTax RateTax Basis
Call Queuing$25.06VA Communications Tax
Call Reporting$1950No VA tax in information services and support
AI Analysis of voicemail recordings and live recordings$490No VA tax in information services and support

See www.faxinbox.com for more fax options.

No surprise fees

  • All managed services agreements where equipment is rented;
    • includes full support and maintenance.
    • zero install labor fees on communication systems.
  • USF fees are subject to VA comms tax. This is the only tax on tax. We charge a flat $1 per phone even though we must pay anywhere from $.95 to $1.12 a month due to quarterly government tax tables.
  • As we try our best to make taxes flat to you, the quote you get will be your monthly charges. You pay that up front and the billing starts when you are using our system.
  • As listed, we charge only required government taxes. We never charge “fake” taxes such as a business license recovery fee, paper invoice fee, energy surcharge fee, regulatory compliance admin fee. We pay our own business taxes internally as a business should!
  • We are not charging an install fee so we require a one year term and then the agreement converts to a month-to-month agreement. We don’t sell auto-renewal agreements. Who can remember that! You may choose to have a longer initial term before the mo-to-month kicks in.
  • For our older customers, we are simplifying our prices!