Our Hosted VoIP Business Office Phone System Costs

Big phone company quotes never include all taxes and fees. Always ask for a a “check amount” quote.

Our monthly system pricing is simple. $80 + $23/phone plus the mandated government taxes and fees listed below. This is turnkey system with unlimited calling, maintenance and support.

Business Office Phone System Cost

ItemMonthly Cost Added VA TaxTax basis
Base support fee per account$650No tax on services.
Router + Switch Equipment Fee per site$15.06VA sales tax
Voice Service to VoIP endpoint. *$18.05VA communications tax
Endpoint rental fee: Desk Phone, Android Client or Apple softphone$5.06VA sales tax
Universal service fund (USF) per VoIP endpoint fee$1.05VA sales tax . This is the only "tax on tax"
911 per site$.750VA 911 Tax

* Voice Service to a cell phone, mailbox or a courtesy phone is $8/mo. The above provides you a full working and powerful phone system. Systems have a one-time $300 install fee. Below are some options you may want.

Voice Endpoint Options

ItemMonthly CostTax RateTax Basis
Long Range DECT Cordless Phone and separate base station.$10.06VA Sales Tax
Bluetooth wireless headset w/ 35 foot range. https://www.plantronics.com/us/en/product/voyager-legend-uc. $7.06VA Sales Tax
Long range wireless headset w/ 150' range$10.06VA Sales Tax
Wired headset with 3.5mm plug$1.50.06VA Sales Tax
Wired headset with EHS adapter$3.06VA Sales Tax
Wired IP conference Phone$20.06VA Sales Tax
Audio Conference - Konftel 800 + 2 ext mics + Zoom/Teams/Webex USB audio Interface to PC *$35.06
Audio paging horn$33.06VA Sales Tax

Fax and SMS

ItemMonthly CostTax RateTax Basis
FAX INBOUND-Basic Fax to email as PDF per fax number$10.05VA Communications Tax
FAX OUTBOUND-Fax printer driver per office site$10.05VA Communications Tax
Fax line for a paper fax machine or Fax SIP trunk$32.95.05VA Communications Tax
Text Enable an landline of VoIP number$29.00.05VA Communications Tax

Voice Utility Options

ItemMonthly CostTax RateTax Basis
800 number$25.05VA Communications Tax
International Service$25.05
Extra telephone number for extension direct dial, marketing tracking or for another city/state office. $1.05VA Communications Tax
4G backup Internet by Verizon Wireless. Matches Verizon rates for flat rate service. $49.05VA Communications Tax
Added conference channels beyond your number of phones$1.05VA Communications Tax
IP Voice Trunk (Requires $65 base support fee + $15 router fee)$24.95.05VA Communications Tax
Call forward a number to another number. Referral recordings are just $5/mo$35/mo.05VA Communications Tax

Voice Feature Options

ItemMonthly CostTax RateTax Basis
Call Queuing$25.06VA Communications Tax
Call Reporting$1950No VA tax in information services and support
AI Analysis of voicemail recordings and live recordings$490No VA tax in information services and support
Cell Gateway $15.05VA Communications Tax

Data Router and Access Point Options

ItemMonthlyTaxTax Basis
WiFi access point maintenance. First/ remaining
$19/$12.06VA Tax
Untangle.com security firewall with support up to 25 users / 50 users$135 /$175.06VA Tax
VPN or other secure connection to a 3rd party hosted service provider such as a medical CRM.$200No Tax on Support

Servers, Desktop, Laptops, Tablets and Smartphones

Server TypeMonthlyComment
Windows Server OS$168Physical or virtual
Hyper-V or VMWare Host OS$168
Hosted MS365 or Google email$62You should be able to do this yourselves.
Linux NAS file server$35Requires a data backup plan
Desktop, Laptop, Tablet, Smart phone$38Rate for device under manufacturers hardware warranty. We will add time for old computers. Anti-virus is added at cost
Veeam Instant Recovery to (RDP) Remote Desktop Sessions $149We also charge a 1x setup fee for MS Server; license, desktop application setup, and testing. We ask that you test your DR plan once a year.
Data or entire image backup for any serverCall usYou need local, offsite and also offline copies not connected to a server.

No surprise fees

  • All managed services agreements where equipment is rented;
    • includes full support and maintenance.
    • zero install labor fees on communication systems.
  • USF fees are subject to VA comms tax. This is the only tax on tax. We charge a flat $1 per phone even though we must pay anywhere from $.95 to $1.12 a month due to quarterly government tax tables.
  • As we try our best to make taxes flat to you, the quote you get will be your monthly charges. You pay that up front and the billing starts when you are using our system.
  • As listed, we charge only required government taxes. We never charge “fake” taxes such as a business license recovery fee, paper invoice fee, energy surcharge fee, regulatory compliance admin fee. We pay our own business taxes internally as a business should!
  • We are not charging an install fee so we require a one year term and then the agreement converts to a month-to-month agreement. We don’t sell auto-renewal agreements. Who can remember that! You may choose to have a longer initial term before the mo-to-month kicks in.
  • For our older customers, we are simplifying our prices!